Wedding Site Coordinator

Every Couple Needs A Coordinator On Their Wedding Day

We want you to have control OF your wedding day, without having to be the one in control ON your wedding day.  

For that reason we have taken our level of site coordinating to "above and beyond" what is considered typical for venue included site coordinators.  

We discovered that the more we poured our experience and wisdom into our couples, the more successful the weddings here became.  

 Carolyn, Erin, and Heidi at our yearly showcase.

Carolyn, Erin, and Heidi at our yearly showcase.

Our Site Director Provides:

We also believe in a team approach. While Jen and your site coordinator give you the most guidance and answer most of your questions, they also consult Rob about the site, and Robert about the catering. Here is what you can count on us for providing.

  • Wedding Site Walk-Through at Tour

  • Preferred Vendor List

  • Basecamp Online Communication

  • Details Planning Packet

  • 60-day Prior Meeting

  • 10-day Prior Meeting

  • Often On Site at Wedding

Our Site Coordinators:

  • Receive Couple's Details Packet 30-days Prior

  • Finalize all Details at the 10-day Prior Meeting

  • Prepare Timeline & Distribution to all Vendors

  • Coordinate Ceremony Rehearsal

  • Receive All Set-up Items and Alcohol at Rehearsal

  • Supervise Set-up & Distributes Items: favors, programs, escort cards, etc.

  • Organize Wedding Party for Ceremony Processional and Grand Entrance

  • Coordinate Wedding Day (Ceremony and Reception)

  • Distribute Tips to Vendors (optional) 

  • Supervise Packing and Loading Any Items the Couple Wants to Take Home (except what is in the bride's and groom's rooms)

  • Will stay calm, supportive, and share your joy right along with you and your guests.

We also serve as host to other vendors while they are here to work on our property. The many DJs, photographers, videographers, florists, bakers, photo booths, and musicians who join us on a wedding day are very important. Our goal is to be welcoming and supportive so that they can do their best for our couples.

In fact, they often tell us this is one of their favorite venues to work at because the coordinating is always on point and we treat them like friends.